Project Secretary – NRL – Grangemouth


About The Project:

Kinneil Ground Flare Project overview

The Kinneil FPS Terminal operates dedicated flare systems for Trains 1 and 2, and Train 3. Both systems are designed with elevated flares sized for maximum flare load, plus ground flares to help reduce visual/noise impacts. However, Kinneil ground flares have proved unreliable and difficult to keep available over many years.

The terminal is regulated under Pollution Prevention and Control (Scotland) Regulations, and it has been identified that the current ground flares do not fully comply with the Best Available Techniques requirements. Therefore 2 new enclosed ground flares are to be installed to ensure regulatory compliance.

The new enclosed ground flares are to be installed and operational by the end of 2023




Safety training

Project Secretary

Grangemouth site based

A Levels or Equivalent

Good knowledge of MS Word, Power point , Excel

Minimum 3 years’ experience in a similar role. Prior experience of working on Ineos Grangemouth preferred

Some safety related training desirable but not mandatory

About the Job:

Will report to the Kent Project Manager, and will be responsible for all site based Secretarial/Administration activities including but not limited to the following:


Provide secretarial administrative support including typing and editing documents, management of expenses for Project Manager and Construction Manager and filing

Arranging office stationery and issuing to the project team

Formatting of Project documents

Liaising with IT (client’s and Kent’s) for any IT/telephony related issues

Assisting with booking training for Project team members as and when required

Taking minutes of the meeting as directed by PM and Construction Manager

Effectively and efficiently manage telephone calls, emails, and other correspondence on behalf of project team members

Diverting correspondence to other staff where appropriate

Effectively and efficiently manage meeting arrangements including room bookings,

Catering requirements, logistics, presentation set up and presentation material

Maintain meeting room calendars

Co-ordinate travel arrangements for UK and international travel including passport and visa assistance as required

Assist Project Manager and Construction Manager to manage their diaries as required

Maintain effective working relationships with senior management and colleagues

Ensure site office is maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other agencies

Undertake other ad hoc duties as required at the direction of the Project Manager and Construction Manager

Assist filling in the Forms in Maximo (Training will be provided).

Suggest and implement new initiatives to support the development of the role as required

Qualities and skills required


Able to demonstrate proficiency in the responsibilities of the role

Demonstrated experience of complex diary and travel management

Demonstrated experience of working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times

Demonstrated proficiency in using Microsoft Outlook, Word, and Excel

Professional, confident, courteous, and helpful manner

Punctual and reliable

Ability to manage and prioritise tasks and time efficiently

Read more…

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